Content Archival Policy

Content Archival Policy (CAP)

The official website of Balmer Lawrie & Co. Ltd. (www.balmerlawrie.com) adheres to a well-defined Content Archival Policy (CAP) aimed at ensuring the effective management, preservation, and periodic review of web content. This policy is designed to maintain the relevance, accuracy, and accessibility by ensuring that outdated or expired content is archived or removed while also allowing for the organized storage of historical content for reference and compliance purposes.

Policy Objective

To systematically archive outdated or expired content in a timely manner.
To maintain an accessible repository of archived materials for a defined duration.
To remove obsolete or irrelevant content in accordance with established retention timelines.
To support compliance with organizational, legal, and record-keeping requirements.

Key Provisions of the Content Archival Policy

1. Automatic Archival

Certain dynamic sections of the website—such as visitor statistics, newsletters, spotlight items, and other periodically updated content—will be automatically archived after a period of 3 years from the date of publication. This process ensures that the main website interface remains current and uncluttered while preserving content for historical analysis or reference.

2. Retention Period

Archived content will be retained in the website’s digital repository for a minimum period of 7 years. During this time, the material will remain accessible either directly or upon request, depending on the nature of the content and its relevance. This retention period aligns with standard data preservation practices and allows for retrieval of information that may be needed for audits, research, or public reference.

3. Expunging of Obsolete Content

Content that has exceeded the 7-year archival period—particularly materials such as discontinued schemes, closed tenders, outdated forms, or recruitment notices—may be permanently removed from the website’s archive. This process, known as expunging, helps maintain storage efficiency and data relevance, ensuring that users are not misled by outdated information.

Content Archival Framework

Sl. No	Content Element	Entry Policy	Exit Policy
1	News, Press Release	Published on the website	Archived after 2 years; removed after 5 years
2	Tenders, Recruitment	Published on the website	Archived after closure; removed after 7 years
3	Circulars, Notifications	Published on the website	Archived after 2 years; retained indefinitely
4	Reports	Published on the website	Archived after 3 years; removed after 7 years
5	Visitor Statistics	Automatically Collected	Archived after 1 year; removed after 3 years